Administration Clerk - SANBI

The South African National Biodiversity Institute (SANBI) requires a highly motivated and service driven person with a passion for good administration and conservation issues to support the Biodiversity Research, Assessment and Monitoring Division, Marine Programme and the National Biodiversity Assessment teams, and ad hoc support to other units when required.

Requirements

This position requires the successful candidate to be in possession of a Grade 12 certificate enhanced by minimum of 5 years’ relevant working experience in finance and administration. The successful candidate must have planning, problem solving and decision making skills, the ability to establish priorities to meet deadlines and adapt as they change, as well as respect for strict compliance and confidentiality. It is essential for the incumbent to have sound computer skills and experience in MS Office, and it would be advantageous if the incumbent has familiarity with Flopac or similar accounting packages and previous work in a research or academic environment.

The successful candidate must demonstrate the ability to maintain sound interpersonal relations and have an excellent spoken and written command of English, as well as the ability to work independently and as part of a team. Possession of a valid Code B driver’s license with one year’s practical driving experience is compulsory. A working knowledge of the Public Finance Management Act and processes would be advantageous.

Key responsibilities

The appointee will be responsible for:

Financial and procurement support – load and receipt procurement requests on the Flopac system for approval, track income and payments associated with the programmes, become familiar with Supply Chain Management procedures, source and secure reputable suppliers onto the suppliers database;

Assist with staff/student/intern attendance register, leave records, etc. as needed;

Assist with coordinating diaries with meetings/workshops; plan events – including venue booking, catering requirements, equipment requirements and assist with minute taking if needed;

Travel arrangements – arrange domestic and international travel, accommodation, shuttles, vehicles, allowances etc. for team members;

Filing system – keep records of all appropriate electronic and physical administration information relevant to the programmes’ functioning (e.g. Contracts, agreements, meeting records, reports, correspondence).

Note: Candidates residing in Cape Town will be given preference

Benefits

SANBI offers an all-inclusive annual salary package of R234 364.53.

Read more about SANBI's remuneration and benefits.

How to apply for this

Click here to apply online

Please Note:
An application form (obtainable from SANBI website www.sanbi.org/jobs or apply online) must accompany the CV together with a letter motivating why the applicant should be favourably considered for the position and confirming that the minimum qualifications are met (applicants lacking evidence of relevant experience will not be considered).

A competency test will be conducted as part of the selection process.

Applicants must also provide the full names, address and telephone number and if possible e-mail address of at least three referees.

An application form must accompany the CV and motivational letter. Download Application Form.

Failure to submit the requested information may result in your application not being considered.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will currently be given to candidates from the designated groups.

Contact Ms Zena Appollis on 021 799 8647/8800 or email recruitmentct@sanbi.org.za if further information is required.

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI.

If no response has been received within 30 days of the closing date, candidates may consider their applications unsuccessful.

Please note that any emails sent to SANBI must be under 10MB in size.