SECRETARY Wanted at Department of water and Sanitation

REF NO: 160916/30
SALARY : R142 461 per annum

REQUIREMENTS :

• A Grade 12 and Certificate in Secretariat Services. 
• A minimum of one (1) to (2) two years experience in secretarial duties and/or general administration. Knowledge of administrative procedures. 
• Knowledge in secretarial duties, computer literacy, sound organisational skills. 
• Good people skills. 
• Basic written communication skills, basic Financial Management and knowledge of PFMA. 
• Client Orientation and Customer Focus, Communication, Accountability and Ethical Conduct. 

DUTIES:

• Provides secretarial / receptionist and clerical support service to The manager. 
• Receives telephone calls and messages for the manager and channels calls to relevant role players if needs be. 
• Manages and coordinates the diary of the manager by recording appointments events. 
• Does all required typing in the office of the manager. 
• Operates office equipment like fax machines and photocopies Liaise with travel agencies to make travel arrangements and other logistics. 
• Coordinate and arrange all meetings and events for the office of the manager. 
• Collects all relevant documents and information to enable the manager to prepare for meetings. 
• Records minutes of the meetings of the manager when required. 
• Process all travel and subsistence claims and all invoices that emanate from the activities of the work of the manager. 
• Drafts routine correspondence and reports and telephone accounts. 
• Receives records and distributes all incoming and outgoing documents. 
• Remains up to date with regard to prescripts / policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the manager. 
• Studies relevant Public Service and Departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. 
• Remains abreast with procedures and processes that apply in the office of the manager. 

How to apply for this:



Please forward your applications quoting the relevant reference number to the Department of Water and Sanitation, Private Bag X 350 Pretoria 0001 or hand deliver at Continental Building, corner Cnr Visagie and Bosman, street, Pretoria. For attention: Ms Cindy Mazibuko

Source: Department of water and Sanitation

CENTRE/PLACE : Pretoria
ENQUIRIES: Ms SM Modipa Tel, 012 336 8214

CLOSING DATE : 16 SEPTEMBER 2016. TIME: 16H00