Job Description
Coca-Cola Beverages South Africa (CCBSA) has an exciting opportunity in our Channel DevelopmentDepartment. We are looking for a talented individual with relevant skills and experience for a Secretary, based in Midrand. The successful candidate will report directly to the Channel Development Manager.
KEY PURPOSE
The Secretary will provide secretarial and administrative support including PR creation to the Channel Development Department.
Key Duties & Responsibilities
• Develop and manage the annual calendar for Channel Development Manager.
• Use analytical tools to compile relevant reports.
• Develop presentations and reports for the Channel Development Manager.
• Collaborate to produce all of the departmental strategic annual calendars.
• Schedule the relevant manager’s appointments and maintain daily calendar, taking responsibility for managing changes, actions and reminders.
• Keep record of all communications using sophisticated filing systems in order to ensure efficient retrieval and response.
• Compile internal memos, high level reports, presentations, agendas, letters, and responses - effectively managing all mail and correspondence on behalf of the relevant managers
• Manage and maintain contact lists
• Manage diary and coordinate meetings
• Manage the distribution/collection of pre-meeting materials ensuring all pre-readings and reports are available before every meeting
• Make all travel, flight, accommodation, transport and venue arrangements
• Manage relationships with vendors and customers
• Procurement of resources aligned to procurement policy
• PR / PO creation and management
• Assist to co-ordinate and track marketing spends
• Assist department in co-ordinating ad-hoc marketing activities
• Use analytical tools to compile relevant reports.
• Develop presentations and reports for the Channel Development Manager.
• Collaborate to produce all of the departmental strategic annual calendars.
• Schedule the relevant manager’s appointments and maintain daily calendar, taking responsibility for managing changes, actions and reminders.
• Keep record of all communications using sophisticated filing systems in order to ensure efficient retrieval and response.
• Compile internal memos, high level reports, presentations, agendas, letters, and responses - effectively managing all mail and correspondence on behalf of the relevant managers
• Manage and maintain contact lists
• Manage diary and coordinate meetings
• Manage the distribution/collection of pre-meeting materials ensuring all pre-readings and reports are available before every meeting
• Make all travel, flight, accommodation, transport and venue arrangements
• Manage relationships with vendors and customers
• Procurement of resources aligned to procurement policy
• PR / PO creation and management
• Assist to co-ordinate and track marketing spends
• Assist department in co-ordinating ad-hoc marketing activities
Skills, Experience & Education
• Relevant degree or equivalent would be an advantage
• Minimum of 5 years’ experience as Secretary to a member of Management
• Experience in preparing Power Point presentations and advanced Excel skills
• Excellent typing skills with excellent accuracy
• Fully computer literate with an Advanced level of MS Office
• Experience in SAP PR/PO creation in line with Procurement Policies
• Minimum of 5 years’ experience as Secretary to a member of Management
• Experience in preparing Power Point presentations and advanced Excel skills
• Excellent typing skills with excellent accuracy
• Fully computer literate with an Advanced level of MS Office
• Experience in SAP PR/PO creation in line with Procurement Policies
How to apply for this:
Closing date: 08-06-2018
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