Ackermans - Office Admin vacancy

Job Advert 

This role will provide a comprehensive administration function to the SBU through providing an efficient administration and co-ordination service to the General Manager and Divisional team members. This role plays an important supportive, organizational and administrative role for the Operations teams.

The person in this role will be a key team member who will ensure that communication flows effectively among team members through the co-ordination of a number of activities.
This role will report to the GMO.

Qualifications 

•A certificate, diploma or alternative qualification preferably in Office administration
•2 years’ experience performing an administrative or supportive role within an office

Knowledge, Skills and Experience 

•Ability to work with figures, and an understanding of basic financial control principles
•Excellent verbal, written and interpersonal communication skills in English, and fluency in another official language will be a definite advantage.
•The ability to interact effectively at all levels, and to project a favourable image of the company.
•Computer literacy to a high advanced level (Word, Excel, Outlook, PowerPoint and Internet)

Key Responsibilities 

•Analysing and generating relevant weekly and monthly reports in order to further our Operations objectives.
•Preparing and handling all incoming and outgoing correspondence, minutes and documents,
•Organizing functions/meetings and appointments
•All other general office functions
•Ordering stationary and consumables,
•The monthly reconciliation’s of Operations accounts (Expense accounts, Auto Card, Revamp Casuals, and Advertising/Bromides etc).
•Scheduling of meetings for team members,
•Collating and distributing minutes/memorandums following meetings,
•Executing and coordinating all travel arrangements,
•Ensuring the reception to the office reflects Phadima through effective customer service and professional answering of the switchboard.

Other 

The successful candidate will demonstrate a high level of accuracy. The position will require the successful candidate to address the demands of a number of individuals and therefore multi- tasking will be a key competence displayed. The successful candidate will also need to be well organized and logical, and have a natural flair for administration. He/She will also need to have excellent communication skills. They will also need to be thorough, with excellent attention to detail, and will possess well-developed organizational skills. The position will require the ability to work to deadlines and to smoothly and efficiently deal with numerous and complex issues, so time management skills and the ability to cope with pressure will also be very important.

How to apply for this:

APPLY HERE

Closing date : 16-06-2017