Sasol - Clerk vacancy

Position Summary:

To provide a day-to-day administration/ secretarial/ operational office management function, performing general and administration duties for and between the Petrol & Diesel Workshop and Valve workshop.

Job requirements

Required entry Qualifications: Grade 12
Required entry Years of relevant experience: 2-5 years’ experience
Computer literate: MS Word, Excel and Power point & SAP Knowledge (PS1 will be an advantage)
General administration experience
Sasol procurement processes
Code B drivers licence

Key Accountabilities

Perform clerical functions (booking, receiving visitors, typing documents ,providing effective administration support) as and when required
Control stock of stationery ,office supplies and kitchen supplies and ensure payments to suppliers are made within the appropriate timelines,
Manage general office housekeeping
Ensure effective document management, data control and immediate availability of documentation and data to stakeholders
Ensure that a building maintenance plan is in place and deal with all the SAP requests to ensure compliance.
Accurate & innovative reporting, record -keeping and storing of relevant information and data
Manage the SHE legal inbox. Ensure that the SHE notice boards are managed and up-to-date
Provide inputs, make recommendations, plan, organize and maintain work practices that are reflective of integrated and optimal office management and administrative systems (e.g. financial practices, document and filing management, etc.)
Ensure that the section's IMS system is in place (hard copy, electronic format and practical compliance) to ensure legal compliance of the teams (includes the physical inspections of the areas and the follow-up actions)
Procure services and materials(loading PRs) on relevant SAP systems in accordance with Sasol policies and procedures
Ensure cost efficiency in day-to-day operations
Contribute to team targets in visible and measureable manner
Complete all tasks in a manner that demonstrates an understanding of financial planning and control principles

Duties:

Build and sustain positive internal and external stakeholder relationships (leaders; team members; external service providers; etc)
Manage all external service provider procurement and supply contracts for the SHE sections
Manage cleaning service providers for the building
Arrange staff functions and team initiatives
Display and maintain professionalism in all dealings
Create, foster and maintain sound customer relationships that positively contribute towards Sasol and the business values and goals
Demonstrate positive behavior towards all customers, reflective of business and Sasol values and an understanding of specific customer needs
Project a positive image of the Section
Continuously demonstrate effective communication towards customers, peers and management
Doing expediting for deliveries and keep spares list up to date on a daily basis to ensure deliveries are in time according to delivery dates, and follow up with service provider on committed cost.
To compile and update/maintain all necessary documents, records, reports, certificates
Managing office activities and effect all arrangements in a professional manner that supports the business objectives of the Section.
Strong network with all stakeholders/management and suppliers/service providers
Ensure best practices, safe and compliant working environment
Book resources for yearly medical examination
General administrative duties
Assist with reports as requested
Follow up and feedback of PDR’s meeting
Maintain job costing system
Adhere to specific planning processes and procedures

How to apply for this:

APPLY HERE

Closing: 28-11-2017