Job Description
AECI is looking to recruit a Switchboard / Receptionist to work in Woodmead.AECI is an explosives and specialty chemicals company domiciled in South Africa. Group businesses service the mining and manufacturing sectors both locally and internationally. The focus for growth is on Africa, Australia, South America and South East Asia. AECI’s businesses are characterised by application know-how and service delivery. They often operate in niche markets and are supported by leading technology which is developed in-house or is sourced from international partners.
Duties & Responsibilities
• Answering incoming calls on Cisco Console and transferring to relevant person.
• Taking down of correct messages and ensuring message is delivered to relevant person.
• Attend to guests/client arrival.
• Inform Host of guest/client arrival.
• Assist with reservations on line booking via Sharepoint.
• Obtain catering quotes when requested by Meeting Hosts.
• Assist with meeting room set-up if and when required.
• Be able to liaise with people on all levels.
• Collate monthly visitor stats for inclusion in report to SHE Department.
• Maintain reception/waiting area and working station in a professional and clean manner at all times.
• Be vigilant and security conscious at all times.
• Report any reception or other issues to Office Manager.
• Ensure correct details are reflected on the Console regarding employees.
• Update monthly motor vehicle registration list of employees.
• Ensure all equipment in Reception is functional (i.e. TV, Access control on doors, switchboard, electrical supply, writing pens, etc.).
• Report any non-functional equipment to relevant parties.
• Ensure guests/clients complete the visitors register upon entering offices and such slip is returned to Reception upon departure.
• Collate visitors slip with slip in visitors register to ensure all slips for the day were returned.
• Ensure visitors slip received from the Office Park is stamped before visitor leaves the office.
• Assist with general queries where applicable.
• Ensure Meeting request form is printed daily and handed over to Meeting coordinator.
• Taking down of correct messages and ensuring message is delivered to relevant person.
• Attend to guests/client arrival.
• Inform Host of guest/client arrival.
• Assist with reservations on line booking via Sharepoint.
• Obtain catering quotes when requested by Meeting Hosts.
• Assist with meeting room set-up if and when required.
• Be able to liaise with people on all levels.
• Collate monthly visitor stats for inclusion in report to SHE Department.
• Maintain reception/waiting area and working station in a professional and clean manner at all times.
• Be vigilant and security conscious at all times.
• Report any reception or other issues to Office Manager.
• Ensure correct details are reflected on the Console regarding employees.
• Update monthly motor vehicle registration list of employees.
• Ensure all equipment in Reception is functional (i.e. TV, Access control on doors, switchboard, electrical supply, writing pens, etc.).
• Report any non-functional equipment to relevant parties.
• Ensure guests/clients complete the visitors register upon entering offices and such slip is returned to Reception upon departure.
• Collate visitors slip with slip in visitors register to ensure all slips for the day were returned.
• Ensure visitors slip received from the Office Park is stamped before visitor leaves the office.
• Assist with general queries where applicable.
• Ensure Meeting request form is printed daily and handed over to Meeting coordinator.
Qualifications & Experience
• Matric.
• Minimum of 3 – 5 years’ experience as a Switchboard Operator and in a Corporate Reception environment.
• Computer literate in MS Office.
• Neat, professional and a pleasant disposition – fit into a corporate environment.
• Minimum of 3 – 5 years’ experience as a Switchboard Operator and in a Corporate Reception environment.
• Computer literate in MS Office.
• Neat, professional and a pleasant disposition – fit into a corporate environment.
Competencies
• Communication skills.
• Team Player.
• Customer service.
• Accuracy.
• Energy.
How to apply for this:
APPLY HERE
Closing date: 01-04-2019
• Team Player.
• Customer service.
• Accuracy.
• Energy.
How to apply for this:
APPLY HERE
Closing date: 01-04-2019
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