The incumbent of this role is responsible for providing an efficient and effective coordination and administration service to the Remuneration & Benefits team, HR and Line Management.The role will be required to support the Remuneration & Benefits department with optimization of the Remuneration & Benefits functions whilst providing feedback and by participating in improvement projects.
Principal Accountabilities
- The incumbent will perform the administration duties aligned with Remuneration & Benefits which may include the payroll department
- Ensures maintaining of all documentation for international and domestic Remuneration & Benefits Specialists and Manager as well as own
- Provides documentation as and when requested
- Assist with the maintenance and updating of polices, manuals and handbooks
- Monitors adherence to the Remuneration & Benefits administration calendar as well as ExCo, RemCo and the Board
- Diary Management of the HOD Remuneration & Benefits
- Monitor that service providers are approved by Procurement
- Obtain PO approval on systems
- Ensure that invoices are received and paid timeously
- Inform service provider of payment
- Obtain quotations for removal of consignments
- Obtain Procurement approval for the selected service provider
- Ensure that PO is created
- Inform employee and successful company
- Inform unsuccessful companies
- Monitor move of consignment
- Ensure that invoices are received and paid
- Assist with the monthly HCF report
- Obtains completed report from HR Business Partner / Practitioner for employment of Fixed Term contractors
- Prepares related contract/s accurately within agreed timeframes
- Provides final contracts to HR Business Partners for finalisation
- Resolve of refer to manager, if necessary, any related queries
- Verifies that all applicable documents are obtained for all job profiles to be evaluated
- Ensures that accurate purchase orders are obtained for the relevant cost centre
- Submits all documentation to the appointed supplier for evaluation
- Monitors receipt of all outcomes within agreed timeframes and provides the report to the Remuneration Manager / Specialist
- Liaises with the appointed supplier to resolve issues that mayt arise from time to time e.g. incomplete data in a profile
- Refers unsolved matters to the manager
- Ensures that all outcomes as provided by the manager are distributed to the HR Business Partner
- Maintains accurate record of all evaluations submissions and outcomes
- Ensures and validates employment to SAA of the report received from relevant service provider prior to receipt of the final invoice
- Prepares expense authorizations including applicable debit notes if required and provides same to Finance for payment
- Verifies report detailing employees eligible for service awards
- Prepares Service Recognition certificates / letter to applicable employees
- Ensures the accuracy of Service Recognition certificates / letters
- Prepares the annual spend of the service awards for inputs into the HR budget
- Ensures that costs are contained within set budget and reports and resolves and anomalies
- Distribute, monitor and follow up on awards as provided to applicable HR Business Partners
- Recommend changes for input to the Service Award policy
- Recommend changes for implementation to the procedure of the Service Awards
- Assist with the monthly leave accrual reports
- Assist with monthly leave provision report
- Ensures maintaining of all documentation for international and domestic Remuneration & Benefits Specialists and Manager as well as own
- Provides documentation as and when requested
- Assist with the maintenance and updating of polices, manuals and handbooks
- Monitors adherence to the Remuneration & Benefits administration calendar as well as ExCo, RemCo and the Board
- Diary Management of the HOD Remuneration & Benefits
- Monitor that service providers are approved by Procurement
- Obtain PO approval on systems
- Ensure that invoices are received and paid timeously
- Inform service provider of payment
- Obtain quotations for removal of consignments
- Obtain Procurement approval for the selected service provider
- Ensure that PO is created
- Inform employee and successful company
- Inform unsuccessful companies
- Monitor move of consignment
- Ensure that invoices are received and paid
- Assist with the monthly HCF report
- Obtains completed report from HR Business Partner / Practitioner for employment of Fixed Term contractors
- Prepares related contract/s accurately within agreed timeframes
- Provides final contracts to HR Business Partners for finalisation
- Resolve of refer to manager, if necessary, any related queries
- Verifies that all applicable documents are obtained for all job profiles to be evaluated
- Ensures that accurate purchase orders are obtained for the relevant cost centre
- Submits all documentation to the appointed supplier for evaluation
- Monitors receipt of all outcomes within agreed timeframes and provides the report to the Remuneration Manager / Specialist
- Liaises with the appointed supplier to resolve issues that mayt arise from time to time e.g. incomplete data in a profile
- Refers unsolved matters to the manager
- Ensures that all outcomes as provided by the manager are distributed to the HR Business Partner
- Maintains accurate record of all evaluations submissions and outcomes
- Ensures and validates employment to SAA of the report received from relevant service provider prior to receipt of the final invoice
- Prepares expense authorizations including applicable debit notes if required and provides same to Finance for payment
- Verifies report detailing employees eligible for service awards
- Prepares Service Recognition certificates / letter to applicable employees
- Ensures the accuracy of Service Recognition certificates / letters
- Prepares the annual spend of the service awards for inputs into the HR budget
- Ensures that costs are contained within set budget and reports and resolves and anomalies
- Distribute, monitor and follow up on awards as provided to applicable HR Business Partners
- Recommend changes for input to the Service Award policy
- Recommend changes for implementation to the procedure of the Service Awards
- Assist with the monthly leave accrual reports
- Assist with monthly leave provision report
Qualifications & Experience
- Grade 12 (Matric) at NQF level 4
- Diploma in administration or relevant at NQF level 6
- A minimum of 2 to 3 years working experience of which at least 1 should be in a HR environment
- Any experience in Remuneration and Benefits will be an added advantage
- Diploma in administration or relevant at NQF level 6
- A minimum of 2 to 3 years working experience of which at least 1 should be in a HR environment
- Any experience in Remuneration and Benefits will be an added advantage
Knowledge and Skills
- SAP
- Basic Conditions of Employment Act (BCEA)
- Analytical skills
- Networking and negotiation skills
- Presentation skills
- Communication skills (verbal and written)
- Computer literacy
- Self-Management skills
- Time management
- Information processing
- Resource utilisation
- Discretion when dealing with confidential information
- Good interpersonal at all levels in the organisation.
- Detail oriented
- Basic Conditions of Employment Act (BCEA)
- Analytical skills
- Networking and negotiation skills
- Presentation skills
- Communication skills (verbal and written)
- Computer literacy
- Self-Management skills
- Time management
- Information processing
- Resource utilisation
- Discretion when dealing with confidential information
- Good interpersonal at all levels in the organisation.
- Detail oriented
Attributes
- Emotional maturity
- Organisational resilience
- Inspire commitment
- Financial acumen
- Building alliances
- Results focus
- Judgement and decision making
- Developing self and others
- Interpersonal skills
- Self-Starter
- Integrity
- Trustworthy
- Organisational resilience
- Inspire commitment
- Financial acumen
- Building alliances
- Results focus
- Judgement and decision making
- Developing self and others
- Interpersonal skills
- Self-Starter
- Integrity
- Trustworthy
How to apply for this:
Closing date: 20-06-2019
No comments:
Post a Comment
Note: only a member of this blog may post a comment.